MSD 43.4
INSTRUCTION MANUAL NO. 4, AMENDMENTS, CLARIFICATIONS, ETC
"The contents of file MSD43.4 (Instruction Manual No. 4, Amendments, Clarifications, etc) covering the period from Dec 1972 to Nov 1975. This file included amendments to be made to IM4 and reviews were made by now-defunct Management Services Unit. The 7 broad headers and a brief summary of each the amendments are as follows:
1. Franking Stamp on Official Correspondence
- All correspondence should be either franked with official stamp of the Government Department or have the name of the Government Department impressed or printed on the left bottom corner of envelope.
2. Standardising Correspondence Posted by Goverment Department
- Postage need not be paid for Goverment correspondence posted by a Government Department and addressed to a place in Singapore or Malaysia for tranmission by ordinary surface mail.
3. Annual Reports of Ministries and Departments
- A Permanent Secretary should decide whether there is a need for his Ministry to prepare an annual report on its activities. The annual report should be factual and objective record of activities undertaken, including achievements, problems and difficulties encountered. This is to replace the sub-header ""Annual Departmental Reports"".
4. Departmental Records Officer
- To appoint only one Records Officer within the Ministry HQ instead of having one at Departmental level.
5. Retention Schedule for Financial and Administrative Records
- Propose and replaces a new set of Retention Schedule of financial and administrative records.
6. Appointment of Management Review and Improvement Panel
- This panel will replace the Management Services Advisory Panel and will discharge an enlarged and postive role and fulfil the objectives of regular management review and improvement.
7. Vehicle Log Book
- Modification made to existing vehicle log books to include name and initials of the person accompanying the vehicle or authorising the journey.
8. Departmental Designation
- Changes to 3 departmental designation to avoid confusion"
1. Franking Stamp on Official Correspondence
- All correspondence should be either franked with official stamp of the Government Department or have the name of the Government Department impressed or printed on the left bottom corner of envelope.
2. Standardising Correspondence Posted by Goverment Department
- Postage need not be paid for Goverment correspondence posted by a Government Department and addressed to a place in Singapore or Malaysia for tranmission by ordinary surface mail.
3. Annual Reports of Ministries and Departments
- A Permanent Secretary should decide whether there is a need for his Ministry to prepare an annual report on its activities. The annual report should be factual and objective record of activities undertaken, including achievements, problems and difficulties encountered. This is to replace the sub-header ""Annual Departmental Reports"".
4. Departmental Records Officer
- To appoint only one Records Officer within the Ministry HQ instead of having one at Departmental level.
5. Retention Schedule for Financial and Administrative Records
- Propose and replaces a new set of Retention Schedule of financial and administrative records.
6. Appointment of Management Review and Improvement Panel
- This panel will replace the Management Services Advisory Panel and will discharge an enlarged and postive role and fulfil the objectives of regular management review and improvement.
7. Vehicle Log Book
- Modification made to existing vehicle log books to include name and initials of the person accompanying the vehicle or authorising the journey.
8. Departmental Designation
- Changes to 3 departmental designation to avoid confusion"
Dec 1972 - Nov 1975
MF 847
You may read, cite, and quote from this file. Copies may be made for personal reference.
