Our Roles

 

About the National Archives of Singapore 

                   

The National Archives of Singapore (NAS) is the keeper of records of national or historical significance. The records acquired by NAS come from both public agencies and private sources. Records in various mediums and formats are safeguarded and preserved.

 

The immensely rich collection continues to grow as NAS fulfils its mission to actively acquire records that will serve as the corporate memory of the Government and the social memory of our people. This memory allows current and future generations of Singaporeans to understand our different cultures, explore our common heritage and appreciate who we are and how we became a nation. 

 

The departments that support the functions of NAS are:

 

 

Archives Services

 

The Archives Services Department acquires archival records from public agencies, private sources and overseas institutions and archives. These include (a) photographs that are mainly transferred from public offices and their predecessor agencies such as the former Ministry of Information, Communications and the Arts (MICA), Ministry of Culture, Singapore Tourism Board and the Istana (b) maps, charts and building plans (c) posters, (d) ministerial speeches and press releases from public agencies and (e) private records acquired from individuals, clubs and societies, professional bodies, religious organisations, and clan associations. In addition, Archives Services Department also holds records pertaining to British administration of the Straits Settlements together with copies of records acquired from overseas archives and institutions which supplement our records on the important milestones and developments in Singapore’s history.

 

To ensure long term preservation, the records are stored in environmentally-controlled repositories. Although records are increasingly created in digital format, NAS still conserves its valuable collection of paper-based records and this is handled by the Archives Conservation Laboratory, a component of Archives Services.

 

Records are also digitised for preservation and access by researchers and members of the public. Research can be conducted through the Archives Online portal as well as the Archives Reading Room (ARR). The ARR services around 300 enquiries a month and the number of records accessed online annually exceeds 400,000.

 

 

 

Records Management

 

The Records Management Department of the NAS plays a regulatory role for the Government, by identifying public records of long-term value for safe-keeping and implementing a records management programme for the civil service. It also offers advisory and preservation services to assist government agencies in managing records, as good recordkeeping is essential to good corporate governance. The Records Management Department also trains public officers from government agencies, and shares our experiences with local and overseas recordkeeping practitioners on the management and preservation of public records. Every year, we conduct regular briefings and workshops, as well as host training attachments for our counterparts from overseas archival institutions. The topics covered in our workshops range from digital records management, digitisation standards and best practices, managing repository facilities and archival appraisal.

 

The Records Management Department oversees the Image Preservation Laboratory which adopts suitable technologies to preserve records in perpetuity.

 

A public sector seminar organised to impart records management skills and knowledge

 

 

Oral History Centre

 

The Oral History Centre (OHC) was set up in 1979. Using life stories and eye witness accounts of individuals across the spectrum of society, we record, document, preserve and disseminate oral history interviews of national and historical significance. We also acquire oral history interviews from other institutions or individuals, preserving and disseminating them for the benefit of our patrons. These recordings serve as valuable research resources on Singapore.

 

Our projects are both broad and deep in scope, covering aspects of the social, economic and political history of Singapore.

 

Audio Visual Archives

 

In 1989, the Advisory Council on Culture and the Arts chaired by then Second Deputy Prime Minister Ong Teng Cheong recommended the set up of an audiovisual archives in Singapore to "strengthen the national heritage collection in all media to cover sound-and-moving images".

 

At-risk audiovisual formats

Established in 1997, the Audio Visual Archives Department of the NAS appraises and acquires audiovisual records that are of national, historical and socio-cultural significance to Singapore, and documents such records that are transferred to NAS.  The department also manages the prioritisation and digitisation of at-risk audiovisual formats, so as to ensure that the valuable contents in the moving images and recorded sound heritage remain accessible to future generations. 

 

 

Outreach

The outreach arm of NAS seeks to share Singapore’s history and stimulate interest in NAS through our rich archival holdings. The team curates archival materials into informative and engaging exhibitions, programmes and publications. The team also oversees the displays and programmes at a permanent exhibition gallery at the Former Ford Factory depicting the Japanese Occupation.

 

To promote archival knowledge, NAS also conducts lectures and presentations pertaining to archival management, preservation and conservation, for public agencies, overseas counterparts and schools, such as the Master of Science in Information Studies course under the Nanyang Technological University (NTU).  

 


The Outreach team organised an academic conference to commemorate the 70th Anniversary of the fall of Singapore.