• STRAITS SETTLEMENTS, OVERSEAS AND PRIVATE RECORDS DATABASE


• COPYRIGHT AND ACCESS CONDITIONS


• OTHER TERMS AND CONDITIONS


• REPRODUCING COPIES

NATIONAL ARCHIVES OF SINGAPORE displays metadata of the Straits Settlements, Overseas and Private Records in this database to aid researchers and members of the public who wish to read or refer to these records.

Subject to copyright and access conditions, these records are available for reading and reference at the Archives Reading Room which is located at1 Canning Rise. For more information, please visit //www.nas.gov.sg/archivesonline/faq#where-are-nas-and-archives-reading-room

You will find information regarding access and use of these records in the metadata for each record. In addition, please go to "COPYRIGHT AND ACCESS CONDITIONS" to find out more about access and use of these records. Email enquiries to nas@nlb.gov.sg and we will respond within 5 working days. If more time is needed to respond to you, we will let you know.

If the purpose is not only to view or refer to the records or extracts but to use them e.g. in a project or event or publication, the user has to provide full details of the intended use including owner of project or event, nature and objective of project/event (whether in a publication, documentary, thesis, exhibition, display, event, advertisement, promotion literature, play, product, artwork, etc.), intended audience and other relevant information.

The records in the collection of the National Archives of Singapore (NAS) are obtained from many sources and are intended primarily for research and reference, such as private study. Use of materials for other purposes including publication or commercial use or distribution requires written permission from NAS and copyright owners.

Access to view, use or reproduce records in the database are governed by relevant copyright laws, instructions or requirements stipulated by donors/sources/overseas archival institutions and privacy legislation. There could be stipulations as to permitted users or permitted usage and as such, we seek your understanding should our staff at the Archives Reading Room (ARR) need to consult our archivists about access to specific records.

The access condition indicated with each record in the database is thus a guideline. Please refer to the GUIDELINES below. Access to a specific record will generally be based on the guideline, further informed or governed by the specific stipulations for each record. May we thus draw your attention to the information displayed with each record in the database, especially records from foreign institutions as these institutions may have accorded limited rights to NAS and thus limited the reproduction and use that NAS is permitted to allow.

The National Archives of Singapore is hence unable to fulfil every request and will also not be able to fulfil any request if the copyright owners or source cannot be contacted.

GUIDELINES ON THE ACCESS CONDITIONS

1. VIEWING PERMITTED. USE AND REPRODUCTION ONLY WITH PERMISSION.

   • Viewing of records is permitted.

   • Users may print copies of these records for reading and reference at the ARR. A Reproduction Cost will be charged. Please refer to REPRODUCTION COST below.

   • To use and/or reproduce the records or parts thereof, please provide details including the purpose and context in which the records or extracts will be used.

2. VIEWING PERMITTED. USE AND REPRODUCTION REQUIRE WRITTEN PERMISSION FROM COPYRIGHT OWNER. (NAS does not own the rights to the material in this collection or has limited rights.)

   • Viewing of records is permitted.

   • To use and/or reproduce the records or parts thereof, please provide details including the purpose and context in which the records or extracts will be used. For private records from local sources or private persons, NAS will contact the copyright owners or source directly on the user’s behalf, and advise the applicant when permission has been granted. For records from overseas institutions, the requestor has to seek permission directly from the overseas authorities.

3. VIEWING PERMITTED. COMMERCIAL USE AND REPRODUCTION REQUIRE WRITTEN PERMISSION FROM COPYRIGHT OWNER. (NAS does not own all the rights to the material in this collection.)

   • Viewing of records is permitted.

   • Users may print copies of these records for reading and reference at the ARR. A Reproduction Cost will be charged.

   • To use and/or reproduce the records or parts thereof, please provide details including the purpose and context in which the records or extracts will be used. Where the usage is deemed to be commercial by NAS, for private records from local sources or private persons, NAS will contact the copyright owners or source directly on the user’s behalf, and advise the applicant when permission has been granted. For records from overseas institutions, the requestor has to seek permission directly from the overseas authorities.

4. VIEWING, USE AND REPRODUCTION REQUIRE WRITTEN PERMISSION FROM COPYRIGHT OWNER OR SOURCE. (NAS does not own all the rights to the material in this collection.)

   • To seek permission to view, use and/or reproduce the records or parts thereof, please provide details including the purpose and context in which the records or extracts will be used. For private records from local sources or private persons, NAS will contact the copyright owners or source directly on the user’s behalf, and advise the applicant when permission has been granted. For records from overseas institutions, the requestor has to seek permission directly from the overseas authorities.

NAS reserves the right to review and change the access condition of the records in its collection. Any approval given to a specific request to reproduce and use records or extracts, as indicated in the application or request is for the specified one-time usage and the records or extracts cannot be re-used for other purpose or distributed or communicated to other parties.

Any permission granted by NAS will only be to the extent of NAS’s ownership of the rights relating to the records. The responsibility for ascertaining whether any additional rights exist and for obtaining all necessary permissions remains with the user.

In all instances, it is the user’s obligation to satisfy copyright or other requirements as imposed by the donor or source.

Please note that due to privacy and security reasons, we will be unable to provide contact details of donors, depositors and other persons that users might wish to contact in relations to the records.

The National Archives of Singapore does not provide document delivery service. Please visit our Archives Reading Room (ARR) to obtain print-outs (where permitted) for research and reference purposes. You may email us at nas@nlb.gov.sg for further enquiries and we will respond within 5 working days. If more time is needed to respond to you, we will let you know.

Reproduction cost for printing copies at the ARR will be levied based on the number and size of the pages printed. Charges are as follows.

Format (per page)	Costs
Multimedia Service A4 in black and white	$0.36

*Price listed above are subjected to periodic reviews