Unless otherwise stated, all recordings are subjected to reproduction approval from copyright sources. NAS may in most cases, but not always, be able to provide contacts for the user to seek permission for reproduction and usage directly from the individual sources or copyright owners. For recordings featuring high profile government officials, additional approval for reproduction has to be sought from the respective Press Secretaries. Once written permission has been obtained from the sources or copyright owners, a copy of the approval has to be provided to NAS for verification.
Reproduction is generally limited to 25% of a programme's total duration. In order to facilitate the reproduction of audiovisual recordings, users are required to select the time codes from the recordings and provide brief description or information (e.g. the first and last few words of an audio extract) about the clip to be reproduced. Video extracts will be reproduced based on the embedded time codes displayed at the top of the screen. For recordings without embedded time codes such as sound recordings and digital files, please use the time code shown on the playback equipment and indicate clearly in the reproduction form that the time codes are taken from the playback equipment.
Where NAS does not hold reproduction rights to the recordings e.g. audiovisual recordings belonging to overseas archival institutions and some private collections, NAS will refer user to source owner for the reproduction.
Upon receiving the completed ARR Audiovisual Recording Order Form, NAS will advise the user on the cost and payment details. Users may visit http://www.nas.gov.sg/archivesonline/audiovisual_records/faq for guidelines on searching for and viewing audiovisual and sound recordings.
In addition to the reproduction cost, an Archival and Administrative (AA) fee per recording, per usage is levied. Details of these fees are available in the ARR Audiovisual Recording Order Form. Users commissioned by public offices on official activities are advised to produce the Commissioning Letter from the respective public office when placing reproduction orders.
For any reproduction of an audiovisual recording, NAS is only providing the user with a limited licence to use the reproduced clip for one specific purpose. The licence does not allow the user to share, sell, use or reproduce or deal with the audiovisual clip except as specified in the ARR Audiovisual Recording Order Form. The user is advised to carefully read the terms and conditions stated in the ARR Audiovisual Recording Order Form.
Thus, NAS does not allow the reproduced or online clips on Archives Online or Audiovisual and Sound Recordings database to be shared with others, or distributed or uploaded onto the internet or any new media.
Please acknowledge NAS by showing credit line against every recording depicted in the final product or at the opening/closing credit roll. The credit line is in the following format, "Source Name, courtesy of National Archives of Singapore": e.g. for recordings copyrighted to Ministry of Education, the acknowledgement will be 'Source: Ministry of Education, courtesy of National Archives of Singapore'.
Users are to deposit 2 copies of the media of the final product 2 weeks from the date of production. The deposited copies will be made available for reference at the Archives Reading Room upon request by the public.